Software Solutions

Software Solutions: Gain Productivity Beyond Your Print Devices.

The right software solution transforms your devices, documents, and people into elevated workflow efficiency, heightened productivity, and a greater return on your technology investment. From Production/Job Workflow to Print Management, Device Management, Document Workflow, Cloud Fax, and more, these solutions help you gain more value from the technology you already utilize every day. 

Schedule Your Discovery

6 Software Solution Areas Built Around the Way You Work.

Every business relies on a series of connected workflows, from creating and producing documents, to production jobs, to managing devices, routing information, and securely sharing communications.

Because each workflow presents unique challenges and opportunities, we've organized our software solutions into six key categories to help you quickly identify the technologies that best align with your business needs.

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Software Solutions
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Production/Job Workflow

Automate production print workflows, simplify job preparation, and improve output quality with Canon PRISMA and EFI Fiery, helping you reduce bottlenecks and deliver jobs faster. 

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Print Management

Take control of your print environment with Canon uniFLOW and PaperCut, enabling secure printing, user accountability, print tracking, and cost management. 

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Device Management

Keep your print fleet running efficiently with ECI Printanista and Canon imageWARE Remote, providing proactive monitoring, performance insights, and automated device management. 

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Document Workflow

Transform paper-based processes into efficient digital workflows using Tungsten eCopy ShareScan and Canon IRISPowerscan to capture, edit, route, and retrieve documents with ease. 

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Cloud Faxing

Modernize the way your organization sends and receives documents with eGoldFax and Lexmark EtherFAX, delivering secure, cloud-based faxing without the limitations of traditional fax machines. 

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Document Translation

Break down language barriers and improve communication with Lexmark Translation Assistant, allowing users to translate documents directly from supported multifunction devices. 

Every organization's workflows are different.

While this page highlights several of our core software solutions, Datamax can recommend additional software platforms and customized solutions designed to meet your unique operational needs.

Common Workflow Challenges that Lead to Bottlenecks, Bloated Costs, and Broken Productivity.

Common issues may include:

  • Untracked printing, no user accountability, and documents left sitting at devices.
  • Manual data entry from invoices and forms, disconnected workflows, and slow document routing.
  • Limited visibility into your device fleet, reactive service, and no usage insights.
  • Manual job preparation, inconsistent production processes, and production bottlenecks. 

This often leads to:

  • Rising print costs, wasted supplies, and increased risk of sensitive information being exposed.
  • Processing delays, data entry errors, and bottlenecks that slow down your entire operation.
  • Unexpected downtime, inefficient device usage, and higher service and supply costs.
  • Missed deadlines, costly rework, inefficient resource utilization, and slower turnaround times. 

Software Solutions:  What Better Workflow Really Looks Like.

The right software does more than add features. It connects your devices, documents, and workflows to reduce manual effort, improve visibility, and help work move through your organization more efficiently.

  • Automate production and document workflows to move jobs from submission to completion faster, reduce manual touchpoints, and minimize costly errors or rework.
  • Control printing costs and improve visibility with tools that track usage, enforce print policies, and help reduce unnecessary waste.
  • Monitor and manage your print environment proactively with software that keeps devices performing at their best, automates supply management, and helps prevent unexpected downtime.
  • Capture, organize, and retrieve documents with ease so your team can securely access the information they need, wherever work happens.
  • Replace manual faxing with secure cloud-based communication to simplify how critical documents are sent, received, and shared across your organization.
  • Get more from every technology investment by connecting your devices, documents, workflows, and production processes into one more efficient business ecosystem.
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The Right Software for Your Organization Starts With the Right Solutions Partner.

 Datamax helps you do more than select software. We help you identify the right solution, implement it successfully, and support it for the long term. 

Discovery Before Deployment.

Every organization works differently. Through Datamax Discovery, we take the time to understand your workflows, challenges, and goals before recommending software, so you invest in solutions that solve the right problems.

Technology That Works Together.

Software delivers the greatest value when it works as part of your overall technology environment. With our long list of Technology Alliances, we help integrate your software, devices, and workflows into a seamless, efficient ecosystem.

Proven Implementation Process.

The best software is only as effective as its deployment. From configuration and user training to rollout and optimization, our team helps ensure a smooth transition with minimal disruption to your business. 

Local Support. Long-Term Partnership.

Our relationship doesn't end after implementation. With local support teams that maintain advanced service certifications and decades of experience helping organizations across Texas and Arkansas, we're committed to a long-term partnership.

How To Get Started

Step 1

Schedule a Conversation

You meet with a Datamax specialist who listens first and gathers information about your environment and goals.

Step 2

Assess and Analyze

Our team will evaluate devices, workflows, service history, print volumes, security posture, and cost structure.

Step 3

Deliver Clear Recommendations

We review your environment so conversations stay focused and productive. Then, you get practical, tailored guidance with clear next steps.

Step 4

Review Performance Regularly

Our team will regularly conduct strategic reviews of your custom strategy and help your business maintain hyper focus on service performance, technology features and capabilities, and your return on technology investment.

FAQ

What is print management software and how does it reduce costs?

Print management software like uniFLOW and PaperCut helps you track usage, control access, and enforce print rules. This reduces waste, lowers supply costs, and gives you clear visibility into where your print budget is going.

How can scan and translation software help businesses overcome language barriers?

Scan and translation software helps businesses communicate more effectively by automatically converting scanned documents into editable text and translating them into the desired language. Instead of manually retyping or sending documents to a translator, employees can quickly process invoices, contracts, forms, manuals, and other business documents in a streamlined workflow. This not only saves time and reduces errors but also improves collaboration with multilingual employees, customers, and partners—making document workflows faster, more accurate, and more efficient. 

How can digital workflow and document automation improve business efficiency?

Digital workflow solutions like Tungsten and IRIS automate data capture, routing, and processing of documents such as invoices and forms. This reduces manual entry, speeds up approvals, and improves accuracy across your business systems.

What is cloud fax and why should businesses replace traditional fax machines?

Cloud fax solutionslike eGoldFax allow you to send and receive faxes securely without physical machines or phone lines. This improves reliability, enhances document security, and supports compliance while reducing infrastructure costs.

How does fleet monitoring software improve printer and copier performance?

Fleet monitoring tools like ECI give you real-time visibility into device status, usage, and service needs. This helps prevent downtime, automate supply replenishment, and ensure your devices are running efficiently. Learn more about Datamax PrintView here! 

Why are software platforms critical to maximizing your office technology investment?

Software platforms connect your print environment, document workflows, and device fleet into one streamlined system. This integration helps you reduce costs, improve security, and make smarter decisions with better data.

What is production workflow software, and how can it improve print efficiency?

 Production workflow software automates and streamlines the steps required to prepare, manage, and produce print jobs. Solutions like Canon PRISMA and EFI Fiery help reduce manual touchpoints, improve job accuracy, shorten turnaround times, and maximize the performance of your production print equipment. 

Software Solutions: Let's Discover Smarter Workflows Built Around Your Business Needs.